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DIGITAL WELCOME KIT

KSL Snow Effect, Low fog, Deejay service, Lighting

WHAT YOU CAN EXPECT FROM US

You’re booked and we’re pumped to be part of your vendor team! Rest assured, we’re going to help make it an awesome celebration that will be memorable and fun for you and your guests! Thanks for trusting us to be a part of one of the best days of your life!

 

Here are some things you need to know to make this ride even smoother:

 

How to get ahold of us: Email is the best way to reach your DJ to make changes or communicate. Should you misplace their contact information, just reach out to the office at info@kumarsoundandlighting.com.

 

Availability: Everything with our team can be done via video chat or over the phone but if you want to meet in person, just let your DJ know. Most of our meetings are weekday evenings. Weekend meetings are typically not available due to our event schedule.

 

Emails from us: You will get various emails along the way. Some are reminders to do things like fill out your planners, others are offering an amazing service you may not know you needed, and others are tips/helpful info. We like to stay in touch! One last thing, you will get an email from us AFTER the wedding as well, and we love reviews (hint hint).

 

Sample timeline: Below you’ll find a link for a sample timeline. Every wedding is different and we will do whatever you’d like. This is simply what we have found works best.

 

Tips: After looking at the sample timeline, read these 12 quick tips. You’ll thank us later.

 

Meals: You are not required to feed the DJ. We won’t starve. If you do want us to eat, we will do it quickly with the other vendors and out of sight of guests.

 

Arrival/set-up: On your wedding day, we typically arrive about 2 to 3 hours before the event.

 

Requirements: As per the contract, we don’t need much-a six foot table with a linen and power. We are easy.

 

Gratuities: Tipping is totally up to you! We typically see 10-20% tips if the DJ was amazing.

 

The Music: Of course, this is the most important thing to us, heck, we are DJs. If it’s important to you, take some time to work on your online planners, or send us the link to your fave Spotify playlist. Speaking of, check out some of ours below.

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Sample Timeline

  • Ceremony Prelude

  • Ceremony

  • Cocktail hour begins

  • Introduction of Wedding Party

  • Toasts

  • Cake Cutting

  • First Dance

  • Parents Dance

  • Dinner

  • Open dance floor

  • Bouquet/ Gater Toss

  • Last Song

  • Exit

KSL Snow Effect, Low fog, Deejay service, Lighting

Tips for Planning the Perfect Party

  1. • For a wedding, keep in mind that your guests are going to be where the couple are. If you’re on the dance floor, the guests will be too!

  2. • Don’t micromanage the timeline. We do need the order of events but not necessarily the exact time for each. You’ve hired a great DJ, now let us do our job.

  3. • If there are older guests, try not to sit them close or right in front of the speaker(s)

  4. Don’t put the DJ in an obscure location or corner; the DJ needs to be easily visible and near the dance floor so they can see it to get a feel for the crowd.

  5. • If you have dance floor lighting, keep in mind that darker is better. Use dimmers for chandeliers, cafe lighting, etc.

  6. • If you have a bar or photo booth at the event, please put it in the main room where the DJ is. You want to keep people near the dance floor at all times.

  7. • When picking your songs for your event, take into account not only your taste, but the guests’ as well.

  8. • You always want to leave the guests wanting more. It’s not your responsibility to entertain guests until 2am.

  9. • When picking your music, you don’t have to overdo it. Pick 20 or so songs you like and a few you don’t, and let us fill in from there.

  10. • We typically recommend that toasts are kept to a maximum of 5 minutes per person and a maximum of 4 people.

  11. • We also recommend that the first dance is done right after you are introduced, and suggest shortening the parent dances.

  12. • If you have to cut corners on your budget, don’t skimp on your DJ lighting—it can make or break your event!

KSL Snow Effect, Low fog, Deejay service, Lighting

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